Job Description

MISSION STATEMENT

To assist the firm in organizing, maintaining, and accounting of all bookkeeping duties necessary to ensure accurate accounting and transparency of financial positions and key metrics

RESULTS / OUTCOMES

•Attendance at firm huddle every Monday at 8:00 am

•Attendance at team mini huddle Tuesday thru Friday at 8:00 am

•Daily deposits into trust and operating accounts

•Prepare daily financial reports

•Quickbooks: Post all transactions daily.

•Accounts Payable: Keep files with pdf’s of payables; organize approvals and pay twice weekly

•Release advanced client costs twice weekly

•Client settlement distributions: Confirm entries are correct, balance in QB and SA, and print checks twice daily.

•Reconcile all bank statements monthly

•Audit and follow up on all operating and trust unpaid checks quarterly

•Sales Taxes – verify and pay gross receipts taxes monthly.

•Holding account: update daily (Accounts Payable, Credit card (Spark), Sales Tax Payable, Payroll, etc.

•Maintain firm credit cards (Spark, Capital One and American Express) including: download credit card transactions weekly and code; and reconcile credit card statement monthly

•Payroll:

-Finalize Bonus spreadsheet twice monthly

-Post payroll payments to QB semi monthly after payroll.

-Post 401K payments to QB semi monthly

•Positive Pay: Daily upload of all checks issued

DUTIES / RESPONSIBILITIES

•Attendance at any financial meetings with owner, executive team and CFO

•ACH initiations for client settlements, reporting and positive pay.

•Verify status of checks and provide images when requested.

•Internal bank transfers when necessary

•Assist Firm Administrator when necessary

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