Job Description

Job Title: Executive Assistant

Location: Chicago, IL

Industry: Financial Services

Compensation: $75,000–$110,000

Work Schedule: Monday–Friday, 8:00 AM–5:00 (100% On-Site)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring for our client, a highly respected financial services organization in Chicago with a strong national presence. This is a high-visibility role supporting senior leadership within a fast-paced, relationship-driven environment.

Job Description:

Our client is seeking a polished, proactive Executive Assistant to support several senior leaders. This role serves as a trusted partner to executives and requires strong judgment, discretion, and the ability to anticipate needs. The ideal candidate thrives in an in-office, high-performance environment and enjoys being deeply embedded in daily operations and executive support.

Key Responsibilities:

• Manage complex executive calendars, coordinating meetings across multiple stakeholders and time zones
• Arrange detailed domestic and international travel, including itineraries aligned with executive preferences
• Prepare and submit expense reports using corporate expense systems
• Maintain high-touch communication and ensure follow-through on time-sensitive matters
• Coordinate meeting logistics, including conference rooms, materials, and catering
• Support office operations as needed, including supply ordering and facility-related requests
• Build strong internal relationships across administrative teams and leadership groups

Qualifications:

• 3–7 years of experience in an Executive Assistant or senior administrative role
• Proven experience supporting senior or executive-level leaders
• Strong calendar management, travel coordination, and expense reporting experience
• Exceptional organizational skills with keen attention to detail
• High level of professionalism, discretion, and emotional intelligence
• Comfortable working in a fast-paced, fully onsite environment
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint preferred
• Bachelor’s degree preferred but not required

Perks:

• Highly collaborative administrative team with strong tenure and engagement

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.  

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